Information for Conducting a Clinic/CWC Policies

Each person receiving an immunization must complete and sign a consent form. Only those 4 years of age and older may receive a flu shot at our corporate clinics, ages 6 months and older at our hospital clinics. Parents must sign the consent form for those under 18 years of age. Women who will be pregnant during flu season should receive a flu shot. We no longer require a physician prescription. Pneumonia shots are only given to those 18 years and older. Pregnant women may not receive a pneumonia shot.   FluMist will be available by request and is limited to those ages 5 - 50 and generally healthy (no underlying asthma, diabetes, no pregnant women, etc).

1. What are some good ways to promote my clinic? There are several ways to promote the clinic to assure good participation. Here are some tips.

• Past experience has shown that having employees/members sign up ahead of time really works. You can post a sign-up sheet or use your company's intranet for this purpose.
• Publicize your clinic in advance and often. Begin your awareness and marketing efforts early enough to allow your intended audience to adjust their work, travel or event schedules. Keep repeating your message to ensure your event is not forgotten.
• Send out broadcast e-mails to remind employees/members ahead of time and on the day of the clinic.
• Involve your colleagues. Inform them of the benefits of immunization and the details of your clinic so they can help spread the word.
• Put an article in your newsletter to communicate the clinic information. A sample article is on our website at www.coloradowellness.com.
• By using several of these methods together you can successfully promote participation in your clinic.

2. What type of set-up is needed for our on site clinic?

The nurse will need a clean table and a couple of chairs. The set up only takes about 5 minutes. The best location is a conference room, break room or similar area.

3.  What time can we expect our nurse to arrive prior to our clinic?

The nurse will generally arrive about 10-15 minutes before your clinic is scheduled to begin. Every effort is made to have your nurse arrive on time. You nurse will be contacting you several days prior to the clinic to confirm details.

4.  How are immunizations paid for? There are several ways:

• Invoice the company for the entire amount
• Collect payment (cash or checks only) from the participants at the clinic.
• Combination of both invoice and cash/check payment. Some groups elect to have participants pay for a portion of their immunizations. We prefer the invoicing method, but will gladly accept on-site payment as well.
• The payment method and pricing must be determined prior to the clinic. We also bill certain insurance companies.